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Request Field Trip Transportation

Field Trips

Buses are available for approved trips during school hours when they are not needed for home-to-school pupil transportation.The District also has some vehicles that can be used for field trips. Reservations must be made in sufficient time to be approved by the administrative offices and to be confirmed by a transportation administrator (minimum of 21 days prior to the date of the trip).

The Transportation Services Department must arrange all school bus and charter transportation.

All requests for pupil transportation should be made within the limitations established by Board policy 6153: "All trips involving air travel, out-of-state, out-of-the-tri-county area (Santa Barbara, Ventura, and Los Angeles) or overnight travel shall require prior approval of the Board."

Charter buses may only be reserved through the Transportation Department and only if certain criteria are met. Please contact the transportation director for questions concerning booking a charter bus.

To reserve a school bus, district van, district sedan or charter a bus for a field trip follow the procedures below:

Please complete the online request via "TransTraks", If you need assistance, please work with your Office Manager who can assist you with your request. Any questions regarding field trip approval/timelines etc., please call 805-641-5000 ext. 1023

Once completed online, it will be routed via TransTraks to school administrator for approval, then to Educational Services Division for  approval.          

Once the above has occurred, Transportation Services will then process your request and send a Trip Confirmation Sheet.

District Transportation Rates:

$28.13 per hour    (Regular Rate)

$42.20 per hour    (Premium Rate)

$2.75 per mile

Charges begin and end at 255 W Stanley Ave, Ventura, Ca.

*Premium rate is charged to hours before 8:30 AM, and after 2:00 PM Monday through Friday, weekends and holidays.

District Fleet Vehicles

The transportation department  has 4 - 8-passenger vans and 1 - 5 passenger SUV that can be utilized by District staff and administrators. To reserve a vehicle follow the procedures below:

Obtain a transportation request from your site office.  Submit to school site administrator, supervisor or department head for approval.  Transportation services will process your request after proper approvals, and return pink copy with confirmation back to your site. 

We can also reserve vehicles at a discounted state rate through Enterprise Car Rentals.

District Fleet Rate

$ .61 cents a mile

 Cleaning Fee:  A $100 cleaning fee will be charged when food and beverage are consumed on board a bus requiring more than the standard cleaning.

 Fueling: It is the sites responsibility to ensure all Vehicles have been fueled prior to return.  (Fuel cards are provided)

Tolls/Parking: The site/department is responsible for all tolls, parking fees and permits.

Overnight Trips: The site/department is responsible for the driver's accommodation on overnight trips.



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